Campus Community Fundraising

By fundraising through University Advancement, you keep 100% of the money you raise*, and each donor will receive personalized gift acknowledgment from the Worcester State University Advancement team to encourage further donor engagement.

Fundraising must be in line with the University’s mission and goals. See “Fundraising Guidelines” for examples and suggestions.

1. Meetings:
   1. All fundraising ideas must be approved by area leaders
      1. Athletics: Coach and Athletics Director
      2. Student Activities: Club Advisor and Associate Director of OSILD
      3. Academic Centers: Center Director and Associate VP of Academic Affairs or Dean
      4. Academic Programs: Department Chair and Dean
   2. Fundraising for International Travel Projects must work with International Programs
   3. Fundraisers must meet with the Office of University Advancement
      1. Assistant Director of Annual Giving to set up the fundraiser
      2. Assistant Director of Financial Records to form your financial plan
2. Fundraiser Name: Choose a name that is short yet descriptive. Examples: “2018 Worcester State Class Gift”, “Fundraiser for the Lacrosse Team”, or “Pride Alliance Fundraiser”
3. Goal: How much money are you trying to raise or how many donors do you want? Be realistic. You can always go over your goal. People want to contribute to a winning team.
4. Timeframe: Create a sense of urgency by limiting your fundraiser to no more than 30 days.
5. Statement: Write a short paragraph explaining your cause and what you will do with the funds raised. Your statement should be 50 to 100 words. Include a photograph in your statement.
6. Video: The purpose of your fundraising video is to make a connection with your audience and compel them to support your campaign. Your video should be 30 to 60 seconds and include an introduction to you and your team, a reason why your team is worth supporting, and an ask for support. See “10 Tips for a Great Fundraising Video” for more details.

*Worcester State University strongly discourages the use of third-party fundraising vendors who keep 20% or more of the money that you raise.

Money that is raised must be used for Worcester State projects in alignment with the department/club/team mission.

Purchases are made through Procurement and must follow university policy.

Fundraising Examples:

1. Experiential learning opportunities
2. Thea’s Pantry
3. Department/club/team/center fund
4. Student/professor research, workshops, conference attendance, and/or travel costs (must work with International Programs and consult with the appropriate Dean)
5. Equipment or events for the team/club/department
6. Team apparel
7. Team travel expenses
8. Scholarships or funds

Things you cannot raise money for:

• Outside organizations (e.g Red Cross, Doctors Without Borders)
• Personal items (GoFundMe pages)

Examples:

• You can raise money to send a group of Worcester State students to Mexico to help clean up after a natural disaster.
• You cannot raise money to send a check to Mexico to help the clean-up effort after a natural disaster.

1. Train Your Advocates:

   Find those you believe will be your biggest advocates, educate them on what you are raising funds for, and empower them to feel ownership over the success of the campaign. Reinforce the message to your supporters that their impact is magnified when they give AND spread the word. We have many options for ways to utilize your advocates, including creating their own matching gifts and challenges or creating ‘selfie’ videos so they can use their own words to share why giving back is important to them. See “5 Ways Your Friends Can Support Your Campaign” for more details.

2. Post Regular Updates:

   Your supporters are the lifeblood of your campaign. They deserve to be updated frequently and thoroughly. Using email or social media, you and your advocates can send out information regarding the campaign’s progress. Consider including photos (and even videos) of your progress and important milestones – that way, supporters will feel more invested in the campaign’s success.

3. Prepare Matches and Challenges:

   Matches and Challenges represent an incredible opportunity for donors to leverage their own giving to encourage others to join them in making a meaningful contribution. If you know someone who is interested in setting up a challenge or a match prior to our Days of Giving, please contact the University Advancement department at 508-929-8141.

4. Motivate Your Donors and Advocates with Incentives:

   Incentives such as swag, giveaways, or shout-outs, can help you inspire your supporters to go the extra mile. Incentives for donors can be tied to specific donation levels (e.g. ‘For a donation of $100 or more…”). Incentives for Advocates can be tied to the Advocate’s impact in terms of either the number of donations they generate OR the sum total of the donations they generate. Incentives can be limited in quantity (e.g. only available to the first 25 donors who make a gift of a certain size).

5. Stack the Deck:

   Have 5-10% of your goal already met before your campaign goes live. A good strategy is to have your advocates make their gifts as soon as your campaign opens. No one wants to be the first one in the pool and people like to give to winning teams.

The purpose of your fundraising video is to make a connection with your audience and compel them to support your campaign. You are not up for an Oscar. You do not need to invest significant resources. So long as you follow the tips below, you will be well on your way to a great video!

Content Tips

1. Introduce Yourself: Tell viewers who you are and your connection to the campaign.
2. Make It Personal and Tell a Story: Tell the viewer why you are passionate about the campaign and why they should be, too. Explain the goal of the campaign, why achieving that goal is worthy of their support, and how the money raised will advance an important cause.
3. Make an Ask!: Ask the viewer to contribute to the campaign and to share it with friends. The crisper and clearer the call-to-action, the more impactful it will be.
4. Keep It Snappy: People have short attention spans, so do not lose potential supporters by dragging on. We recommend that videos last no more than 60 seconds. At the very least, be sure to deliver your ask in the first 30-45 seconds.
5. Let Your Excitement Shine Through: The more enthusiastic you are, the more excited viewers will be. Bring some energy!

Technical Tips

1. Hold Your Phone Horizontally: If filming with your phone, hold it horizontally and not vertically.
2. Frame Your Shot: Film at eye-level or slightly above. No one looks good from a low angle.
3. Use Good Light: Natural light is best, so go outside if you can. A cloudy day is perfect for filming outside. If filming inside, light up the room as much as possible or film next to a sunny window. The more light, the less grainy your footage will be.
4. Audio Is Important: Choose a quiet location to film so that your voice will be heard, not distracting background noise.
5. Keep the Camera Steady: If possible, use a tripod. If using your phone and filming yourself, use both hands to grip it and keep your elbows close to your body for more stability.

Help make your GiveCampus campaign a success by encouraging your friends and family to do any or all of the below!

1. Make a gift

   Big or small, every gift counts. (Do not forget to lead by example by making a gift yourself.)

   How: Send your friends and family the campaign URL

2. Share the campaign

   Spread the word and show your support!

   How: At the top of every campaign page are buttons to share via email, Facebook, Instagram, Snapchat, or TikTok.

3. Become an advocate

   Interested in becoming an advocate? Feel free to reach out to anyone in the Alumni Relations office and they will get back to you with the commitment.

4. Create a matching gift or challenge

   Encourage your network to join you in making a gift. You can match gifts dollar for dollar up to a fixed amount or structure your challenge to be based on donor participation.

   How: Look right below the video on the left side of the campaign page.

5. Upload a personal plea

   Create a short video in which you explain why you are supporting this campaign and why others should do the same and share with everyone you know! “Selfie’s” work great!

   How: Go to the advocates tab just below the donate now button.