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Human Resources Retention Policy

 

Division                

 

ADMINISTRATION AND FINANCE

Department

 

HUMAN RESOURCES

 

 

 

 

 

Document  Retention/Document Management

Policy

 

 

 

All document types within the Department of Human Resources will be reviewed for compliance and scanned into the University’s electronic document management system.

 

The electronic versions will stand as “originals”. 

Procedure

 

 

 

 

Paper documents will be scanned and then shredded.  Scanned documents will be stored in the University electronic document management system and made available as necessary and required.

Exception

 

The University will retain paper/original documents for any matter that is “in controversy” (internally or externally) or that has been concluded but subject to an appeal period.

Approved by

 

 

Approval Date

 

 

Revised Date

 

February 12, 2013

 

 

 

 

Last modified at 4/2/2014 2:45 PM  by Hoxha, Anisa