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Email Retention Policy

Purpose:
To establish compliance with Commonwealth guidelines for institutional email retention.
 
 
 
Statement:
Worcester State University will archive for a period of up to ten years (effective July 15, 2010) all email sent and received associated with the accounts of the University 's division vice presidents and president.  Email communications associated with all other University users are not automatically retained; the retention of such communications is the responsibility of indivdual users, as per personal need.  The University does not consider email as an official document of historical record and does not locally backup its email systems.
 
Additional Information:
  • WSC migrated all faculty and staff email accounts to Google's Gmail servers May 16, 2010.
  • A full backup of the University 's Exchange environment was performed at this time.  See Data Storage Policy for backup retention details.

Approved By: Managers and CIO

Date of Origination: 8/3/2009

Last Review: 4.10.2012

Last modified at 4/20/2012 11:12 AM  by Ramsdell, Nancy