Word 2007 – Adding Comme=
nts and
Tracking Changes
· Word has several features that help users collaborate.
Comments can be added to =
Word
documents to guide or advise students or to add remarks
about information in a document.
·
In addition to comments, the track changes
feature records and displays suggested modifications to a document, along =
with
each reviewer’s initials. If
more than one person reviews a document, each reviewer is assigned a
distinguishing color (up to eight).
Reviewer information is obtained from the User Information dialog box. The name or initials of the
“software owner” is used.
·
Suggested changes can be accepted or reject=
ed.
It is a good idea for collaborators to add their suggested revisions prior=
to
having the final editor accept or reject the suggested changes.
·
Revisions can be displayed in balloons in t=
he
margins or as formatting marks in the document.
Display for Review specifies the document view being used. Options include, Final Showing Ma=
rkup (Displays
the final version of the document with revisions noted), and Final (Displa=
ys
the final version of the document with changes. Markups are hidden.), Original Sh=
owing
Markup (displays the text of the original document with changes noted as
markups), and Original (displays the text of the original document)
=
·
To identify whether track changes is turned=
on
or off, an indicator can be added to the status bar.
When the indicator is off, changes can be made without adding revision mar=
ks to
the document.
Adding a Comment
= 1.= Open the document in which you want to add a comment.
= 2.= Select the Review tab and click the = New Comment button.
= 3.= In the Comment box, type the desired comment text.
Editing a Comment
= 1.= Select the Comment to be edited.
= 2.= Type the desired changes in Comment bo= x.
=
3.=
Click
outside of the comment box when the change is completed.
Deleting a Comment
1.= Select the Comment to be deleted.
2.= Press <Delete> or Right-click the Comment box and select Delete.
Adding Track Changes to the Status bar
1.= Open Microsoft Word 2007 and the= document you wish to review.
1.=
If
Track changes: isn’t displaying on the blue status bar at the bottom=
of
the Word window, right-click on t=
he
status bar and select Track C=
hanges
from the Customize Status bar
list. This will add a =
Track
Changes: On or Off notification prompt to the status bar. Selecting items toggles the=
m on
and/or off.
![3Dstatbar](3D"file:///C:/5B545E37/TrkRev07_files/image001.jpg")
Track Changes: On (or Off) appears.
Modifying Us= er Information
When more than one person is allowed to modify a docu= ment, it is very important for each reviewer to be clearly identified. Word assigns a different co= lor for up to eight reviewers. The c= olors are reused if there are more than eight reviewers.
1.= From the Review tab, click the Track changes drop-down arrow and select Change User’s Name.
2.=
Under
Personalize Your Copy of Microsoft
Office, add your User name,
Initials, and click OK.
Enabling Tra=
ck
Changes When Track Changes is turned on, revisions will displ=
ay in
the document being reviewed. Track Changes can be turned on and off in either of t=
wo
ways. 1.=
.
Select the Review tab and cli=
ck the Track Changes button. Review a Doc=
ument 1.=
Open
the document you wish to review. 2.=
Enable Track Changes by selectin=
g the Review tab and clicking the Track Changes button. 1.=
Edit the document. 3.&=
nbsp;
View or Chan=
ge the
Track Changes Options 1.=
Select
the Review tab and choose Change Tracking Options…fr=
om the
Track changes drop-down menu. 2.=
Click
OK Accept or Re=
ject
Changes 2.=
Open
the document you wish to review. 3.&=
nbsp;
Place the insertion point at the beginn=
ing
of the document by pressing the &=
lt;Ctrl>
+ <Home> keys or by clicking at the beginning of the text in the
document. 4.=
Select
the Review tab and proceed th=
rough
revisions using the Next or Previous buttons. R. Sibulkin
Or…
Click Track Changes on the bl=
ue Status bar to turn the feature On
and/or Off![3DTracChg](3D"file:///C:/5B545E37/TrkRev07_files/image003.jpg")
Revisions for inserted, deleted, or otherwise modified text, display accor=
ding
to the settings selected in the Track Change Options dialog box.
![3DChgTrkOp](3D"file:///C:/5B545E37/TrkRev07_files/image005.jpg")
The Track Changes Options dialog box displays. Options can be modified, if desir=
ed.
![3DTrkChgScrn](3D"file:///C:/5B545E37/TrkRev07_files/image007.jpg")
Click the Accept or Reject buttons, depending on whe=
ther
you agree or disagree with the suggested modifications.
Accept or Reject All Changes in the Document can be selected by using the
Accept or Reject
drop-down menus.
![3DAcptNxtbut=](3D"file:///C:/5B545E37/TrkRev07_files/image008.jpg")
![3DAcptAll](3D"file:///C:/5B545E37/TrkRev07_files/image009.jpg")
8/3/2007