Inventory & Document Retention
Providing inventory processes (using Pitney Bowes/Arrival software) and document retention planning services to meet the needs of the University and requirements of the Commonwealth (Note: Perceptive/ImageNow software is managed by WSU's University Technology Services).
If you have items which you plan on moving or having moved (e.g. furniture, equipment etc.) please send an email with the WSU Inventory tag # (or a photo of same) along with a quick description of the unit to WSU_Inventory@worcester.edu. With this information we will be able to update the WSU Inventory System quickly and accurately. If you are unable to gather the information, let me know and someone will be happy to stop by. Please know that, the Inventory Process occurs all year-long (mainly evenings & weekends to minimize impact on our active campus). This means Inventory Staff are constantly making the rounds to all Campus spaces (offices, open, classrooms etc.) recording inventory #’s and locations to ensure accuracy in reporting. Annual reporting is required by the Commonwealth.
Thank you, in advance, for your help in this endeavor!
If you need to free up space in your office and would like assistance planning your move from preserving documents in paper to elecronic documents we would be happy to help you with the ins and outs of backscanning, document retention and understanding what the State and Federal requirements are as well as developing your retention policies. We will also help to liaison with WSU's University Technology Services to set up your storage location in the ImageNow software.
If you have questions, do not hesitate to contact us at WSU_Inventory@worcester.edu or our main # (508) 929-8695.